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£10.00 - £18.00 per hour
Hemel Hempstead, Hemel Hempstead, Hertfordshire, UK
Date Advertised:28th November 2019
Start Date:28th December 2019
Document Controller / Site Administrator (Part Time)
Location: Hemel Hempstead, Hertfordshire
Rate: £10.00 - £18.00 per hour
Position: 18 month + contract
Our client is an award-winning housebuilder across London and the South East.
The role requires a role split of Site Administration and Document Control. Applicants need to have experience of document control and have worked on site in this role previously.
General administration duties
Maintain and update company databases
Answer queries for employees and clients
Arrange travel and accommodations
Prepare regular reports on expenses and office budgets
Updating office policies and procedures
Scheduling company calendar and updating as needed
Tracks office supply inventory, approves supply orders and maintain office equipment.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Supporting office staff as required
Input document date into the standard registers ensuring that the information is accurate and up to date.
To prepare and coordinate all kinds of correspondence related to technical documents, drawings, commercial correspondence and project activities according to document control procedure.
Typing of site documents and follow up of all the site needs.
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Develop and implement processes related to document control and management.
Setting up project filling systems.
Teaming up with other documentation groups.
To distribute approved documents and drawings to relevant personnel/department.
To protect and store all documents and drawings safely without damage.
To ensure that records are correct and up to date.
To upload and download all submitted documents and keep them in server